Join Our ​Team

Job Purpose

To provide oversight and management of all accounting functions in a confidential and professional manner. Be a supportive role to the President by providing timely and accurate information needed to make sound decision. Work in conjunction as a team player with other department managers to support, collaborate and educate as needed. This role will provide accurate information and answers to auditors, bankers, insurance representatives and anyone as directed. Perform accounting duties ensuring that all financial data is recorded in accordance with generally accepted accounting principles and consistent with established policy and procedures.

Duties & Responsibilities

Oversight and understanding of the following (which may be performed by other personnel that you will be managing)

• Accounts Receivable: Handle monthly billings, submitting billing on time, assuring all necessary documentation is provided to contract holder, follow-up on outstanding receipts and posting payments received in computer system. All entries must be reconciled to General Ledger.
• Accounts Payable: Monitoring emails, downloading invoices and necessary correspondence, balancing vendor account statements, obtaining missing invoices, keeping within terms of credit agreements, and remitting payments. All entries must be reconciled to General Ledger.
• Payroll: Weekly receipt of time sheets, accurate entry of time, timely processing of payroll and insuring disbursement of pay. Processing quarterly and yearly tax filings. Working in conjunction with Human Resources to be aware of necessary changes and following government guidelines regarding confidentiality.
• Union Reporting: Prepare monthly reporting and remittances to unions in an accurate and timely fashion. There will be interaction with union representatives that may include but is not limited to monthly reporting and providing information during union audits.
• Monthly and Yearly Financials: Balance all bank accounts. Perform period-end journal entries. Reconcile Balance Sheet accounts and maintain appropriate schedules. Prepare monthly work-in-progress schedules and borrowing base report for the bank on a timely basis. The goal will be to close the month within 5 to 10 business days and have accurate financial statements prepared to present to management.
• Cash Flow Projections: Maintain a system to project cash flow and be able to interpret possible impacts. This will be utilized to assist in decisions for future purchases and investments.
• Profitability Projections: Maintain a system to project profitability for the company. This will become a tool for the Management Team to make decisions on future workloads.
• Insurance: Be educated and aware of current policies and how they might possibly be applicable to the company. Provide necessary information as requested for audits and yearly renewals.
• Yearly Accounting Reviews/Audits: Providing information as needed to accountants at yearend and periodically as needed.
• Accounting Insights: Provide to President accounting items, procedures and policies that could be improved on.
• Accounting functions will include those for Novinger Group and any past entities that accounting items are needed for.
• Supervision of other personnel will be required.
• Other duties as assigned.

Skills / Qualifications

• Attention to detail, time management, communication (verbal, listening, written), customer service and teamwork; as well as honesty and integrity in dealing with confidential information.
• Must possess strong work ethics, be well organized and a self-starter.
• Keep updated on functions of Sage 300 accounting software, MS Excel, and Windows applications is required. Keep updated on other possible software packages.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Excellent written and oral communication.

Working Conditions

Working conditions may include limited physical activity, as in an office environment, which requires manual and finger dexterity for operation of personal computers, adding machine, and routine paperwork. Ability to sit for extended periods of time. The employee is frequently required to stand, walk, and sit. The employee must occasionally reach horizontally and vertically, lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. This job specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required by their supervisor. I have received a copy and discussed my above job description, with my supervisor and fully understand its contents.